SBA Client Alert: All 8(a) Firms Must Submit Financial Records by January 5, 2026
On December 5, 2025, the U.S. Small Business Administration (SBA) ordered every 8(a) participant (over 4,300 firms) to submit detailed financial records covering the last three fiscal years.[1] The deadline is January 5, 2026. All 8(a) participants should treat this unprecedented audit as an urgent compliance priority to avoid eligibility risks.
Required submissions (covering the last three full fiscal years; do not resubmit items already provided in annual reviews, but note that monthly data is not duplicative of annualized versions):
- General ledgers (CSV files only)
- Trial balances as of fiscal year-ends (CSV files only)
- IRS Forms 4506 (PDF files only)
- Bank statements as of fiscal year-ends (PDF files only)
- Bank reconciliations as of fiscal year-ends (PDF files only)
- Monthly payroll registers and reconciliations, including owner distributions (PDF files only)
- Employee lists segmented by contracts serviced (PDF files only)
- Vendor and joint venture lists (PDF files only)
- Copies of all current 8(a) prime contracts (PDF files only)
- Related subcontracting agreements (PDF files only)
- Year-end financial statements (balance sheet, profit/loss, cash flow, equity) (CSV files only)
- Financial statement reconciliations to year-end trial balances (CSV files only)
- Sub-ledger schedules for accounts receivable/payable and all P&L accounts, tying to year-end trial balances (CSV files only)
Submission process: Upload all materials via the MySBA Certifications portal.[2] Additional instructions may follow—if so, we will issue a new Client Alert as soon as possible.
Risks of non-compliance: Potential immediate revocation of 8(a) status, contracting suspensions, debarment, or civil actions under the False Claims Act.
Why now? A wave of fraud investigations—including a $550 million bribery scheme and suspensions involving $253 million in awards—prompted Administrator Kelly Loeffler to declare the program had become a “pass-through vehicle for rampant abuse.” This new directive is the first step in a broader government-wide audit of preference-based contracting.[3]
Recommended immediate actions
- Compile documents promptly, verifying formats and completeness.
- Conduct an internal pre-audit of subcontracting and performance-of-work compliance.
- Contact counsel to review submissions and address any red flags.
Our Government Contracts team is actively assisting 8(a) clients nationwide with compliance strategy and submission preparation. If you have questions about this SBA order, please do not hesitate to reach out to the attorneys below or to any other member of Maynard Nexsen’s Government Solutions Group.
[1] SBA, SBA Orders All 8(a) Participants to Provide Financial Records (Dec. 5, 2025), https://www.sba.gov/article/2025/12/05/sba-orders-all-8a-participants-provide-financial-records.
[2] https://certifications.sba.gov/
[3] The U.S. Department of Treasury also recently launched its own audit of all contracts and task orders awarded under preference-based contracting, totaling approximately $9 billion in contract value across Treasury and its bureaus. See U.S. Dep't of the Treasury, Treasury Orders Department-Wide Investigation into Potential Fraud Across Contracting Programs (Nov. 6, 2025), https://home.treasury.gov/news/press-releases/sb0309
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